Software: System Tools and Applications
Standard Base Software
| Software/Configuration/Plugin | Word Editing | Latex Editing | Open Document Editing | Presentation Editing |
|---|---|---|---|---|
| PDF EDITING | ||||
| Adobe Acrobat Pro DC | ★ | ★ | ★ | ★ |
| AcrobatPitStopTools Scripts and tools for paper editing (barcode, JACoWSetDot.js, Distiller options, Pitstop Mediabox Action list, barcode font, etc.) - read the README.md file for quick setup |
★ | ★ | ★ | ★ |
| Barcode Font | ★ | ★ | ★ | |
Crop and Dotting Script for Acrobat JACoWSetDot.js |
★ | ★ | ★ | |
Distiller Options JACoW.joboptions |
★ | ★ | ★ | ★ |
| Enfocus PitStop Pro (30-day Trial) | ★ | ★ | ★ | ★ |
| Pitstop Media Box JACoW Media Box | ★ | ★ | ★ | |
| SYSTEM TOOLS ETC | ||||
Liberation Mono free font (LiberationMono-*.ttf) |
★ | ★ | ★ | ★ |
| Compression Tool: 7-zip ✴️ | ★ | ★ | ★ | ★ |
| WEB BROWSER | ||||
| Firefox ✴️ | ★ | ★ | ★ | ★ |
| DOCUMENT EDITORS | ||||
| Microsoft Office 365 | ★ | |||
| LibreOffice Writer ✴️ | ★ | |||
| MiKTeX ✴️ | ★ | |||
| TeXStudio ✴️ | ★ | |||
| Meld ✴️ | ★ | |||
| Notepad++/WinEdit/EditPlus/GVim/LunarVim ✴️ | ★ | ★ | ★ | ★ |
| Irfanview ✴️ | ★ | ★ | ★ | |
| SLIDES TOOLS | ||||
| PowerPoint 365 | ★ | |||
| Transparency Splitting (PPspliT) The zip file password is:“ppsplit” | ★ | |||
| VLC - VideoLAN client ✴️ | ★ | |||
| k-lite codec pack ✴️ | ★ | |||
| Camstudio ✴️ | ||||
| VirtualDUB ✴️ | ||||
| Handbrake ✴️ | ||||
| Keynote (on Mac systems) | ★ | |||
| Mac Fonts | ★ |
✴️ Easily installable with Scoop.
General Requirements
- Language: All software must be installed at least with English language support
- Version policy: Use "latest stable version available" unless otherwise specified by JACoW
- Critical: Ensure all patches are installed
Software requirements depend on the context. Examples include:
| Function | Where? |
|---|---|
| Browsing / Reading (Checking e-mails, signing up for things online and viewing documents) |
Business Office/Paper Cafe Dot Board Satellite Meetings |
| Forms / Printing (Working with forms, payments, etc.) |
Registration Author Reception |
| Paper and Presentation Authoring (Authors work on papers and presentations) |
Business Office/Paper Cafe Auditorium(s) |
| Paper and Presentation Processing (Editors work on papers and presentations) |
Proceedings Office Speaker Preparation 1 PC at Author Reception |
Which Software in which Context
You could setup the different rooms and locations with different sets of software, it might save you some licensing cost, but it will add a considerable amount of work to configure different setups.
We strongly suggest not to create too many setups across your conference workstations.
If you go for example for two setups you should consider one with all the features and one that is quite bare.
"Maximum" (Paper and Presentation Processing) setup has everything, and you will basically use it where a team member is "working".
"Minimum" (Browsing / Reading) setup might be used for different reasons everywhere in a more "Kiosk"-like environment. You might add software to the minimal setup individually "on site" where it seems necessary.
Setup Strategy
- Large conferences: Set up a "master" computer and clone other systems
- Small conferences (4-6 PCs): Manual setup may be more practical than having the cloning overhead